Pay Range 16 Breakdown
|Hourly (40 hrs.)||$18.7910||$28.1865|
|Hourly (42 hrs.)||$17.8962||$26.8443|
|Hourly (56 hrs.)||$13.4222||$20.1332|
Office Administrator- Broadband/ Facility Services Operations
Range: $39,085.31 - $58,627.96 (16)
Position Number: 10010
JOB TITLE: OFFICE ADMINISTRATOR- BROADBAND/FACILITY SERVICES OPERATIONS JOB SUMMARY: The individual in this position performs a variety of confidential and complex secretarial and administrative duties for OSP Engineer / Facility Services Manager/Greenlight General Manager. This position also provides administrative support for division supervisors within the Broadband operations as needed. MAJOR DUTIES:
Maintains the calendar, schedules appointments, and makes necessary meeting arrangements;
Screens calls and visitors, and refers inquiries as appropriate; responds to complaints and requests for information regarding the intent of instructions, precedents, and regulations;
Assists with the compilation of budgetary data;
Composes routine correspondence not requiring the department head’s personal attention;
Provides administrative support to managers and other staff within the departments;
Researches, compiles, and analyzes data from special projects and various reports;
Initiates and maintains a variety of files and records of information such as, attendance, budget, production, and cost records;
Prepares payroll for Broadband OSP, ITS, Unified Communications Center, Headend Engineering team, and Facility Services
Maintains manuals and updates resource materials;
Processes invoices for all Broadband Divisions, ITS, and Facility Services;
Prepares the agenda, assembles background materials, and takes minutes of the meetings as assigned;
Analysis data for the OSP Engineer / Facility Services Manager as assigned and makes recommendations as to a course of action.
Assists the OSP Engineer / Facility Services Manager with job postings, interviews and provides input as requested during the selection process for Broadband OSP and Facility Services.
PHYSICAL DEMANDS: The work is typically performed while intermittently sitting, standing, stooping, bending, couching, or walking. The work is typically performed indoors but field work will be necessary to gather data for the design and engineering of the OSP Fiber Optic Network. The field work could possibly be in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, and irritating chemicals. Meetings with business and corporate customers will require appropriate professional dress as the circumstances dictate. MINIMUM QUALIFICATIONS:
High school diploma/or equivalent and above average ability to understand OSP documentation and drawings.
Three years of progressively responsible administrative experience including a minimum of two years experience performing complex and difficult administrative duties.
English usage, spelling, grammar, and punctuation.
Modern office methods, procedures, and equipment; business letter writing.
Computers and word processing, spreadsheet, and database software applications.
Organization, procedures, and operating details of the Broadband department and Facility Services Divisions.
Skill in interpretation OSP Engineering documentation and drawings.
Use Microsoft Word, Excel and Project
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Communicate effectively, orally and in writing.
Work cooperatively with other departments and outside agencies.
Interpret and apply departmental policies, laws, and rules.
Exercises good independent judgment.
Understand and carry out oral and written instructions.