Pay Range 22 Breakdown
|Hourly (40 hrs.)||$27.8954||$41.8430|
|Hourly (42 hrs.)||$26.5670||$39.8505|
|Hourly (56 hrs.)||$19.9253||$29.8879|
Assistant Director of Finance, Accounting Operations
Range: $58,022.35 - $87,033.53 (22)
Position Number: 122
JOB TITLE: ASSISTANT DIRECTOR OF FINANCE, ACCOUNTING OPERATIONS
JOB SUMMARY: The primary function of this position is to manage the key accounting operations and provide accounting recommendations. This position is responsible for the timely output of the City's budget, Comprehensive Annual Financial Report, accounts receivable, accounts payable and payroll functions.
(Major Duties are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it):
Manages the activities of the Accounting programs; updates existing programs to meet best practice standards; oversees and works hands-on with accounting operations by directing, leading and coaching division personnel and resources; strategically assigning duties; overseeing evaluations, disciplines, and promotion of personnel.
Keeps Director of Finance informed on all aspects of accounting operations and updates including ideas related to process improvements to meet best practice standards; providing regular status reporting and dashboards on all areas within the division to provide a comprehensive financial overview of the division and outcomes;
Responsible for the application of accounting procedures to assure financial transactions are entered timely, balanced, reconciled, and reported in compliance with GAAP; works on a team responsible for the timely preparation of the City’s Comprehensive Annual Financial Report (CAFR); handles ongoing cash forecasting; fund analysis; financial reporting; statements; notes; and reconciliations for effective control of funds;
Provides administrative and technical support to the Director of Finance; monitors and maintains flow of information to the Director of Finance, serves as liaison with other departments and the general public;
Oversees the development and is responsible for the timely output of the City’s accounting policies and procedures to ensure compliance with City code, professional standards, sound business practices, and federal and state laws and regulations;
Responsible for timely completion of the annual budget, capital improvement plan and CAFR productions;
Assists with fixed assets including, asset set-up, retirements, cost allocation, monthly reconciliations, periodic physical inventory, and reporting for the city's annual financial report;
Assists in the collection of data for preparation of Bond Issues and coordinates data collection for Bond Rating Agency Surveillances;
Maintains audit contract, and LGC requirements, assists in the preparation of audit and supporting information for year-end financial statements; drafts financial, statistical, narrative, and annual budget compilation; other reports as requested;
Exhibits high level of customer focus and professionalism - including strong communication skills, excellent administrative and technical computer skills; strong attention-to-detail in accuracy and timeliness of work; ability to interpret and implement a variety of financial arrangements, rules, regulations, and statutes; individual will be highly self-motivated, capable of handling large volumes of work proficiently, and comfortable working in a fast-paced, deadline-driven environment;
Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention;
Represents the division and department at public and private events;
Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of personal computers, including various software packages such as Word, Excel, Access, graphic applications, investment applications, and budgeting software.
Knowledge of government accounting procedures.
Knowledge of budget preparation and management procedures.
Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
Skill in utilizing financial computer software programs.
Skill in oral and written communication.
SUPERVISORY CONTROLS: The work is performed under the supervision of the Director / Chief Financial Officer of Financial Information Services.
GUIDELINES: Guidelines include Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) requirements, grant requirements, auditing standards, relevant federal and state laws and city ordinances, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops financial management guidelines.
COMPLEXITY: The work consists of varied management, administrative, and technical duties. The broad range of responsibilities assigned to this position contributes to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to manage the financial operations of the city. Successful performance helps ensure the effective and efficient processing of all government financial transactions, the accurate reporting of the government financial condition, the sound financial position of the city government, and provision of city services at reasonable tax rates.
PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, elected officials, department heads, bankers and financial representatives, state officials, external auditors, representatives of federal, state and local agencies, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, resolve problems, provide services, and justify, negotiate, or settle matters.
PHYSICAL DEMANDS/ WORK ENVIRONMENT: The work is sedentary, typically performed while sitting at a desk. Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time. The work is typically performed in an office environment. SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position has direct supervision over (1), Sr. Budget Analyst (1), Sr. Financial Analyst (1), Sr. Fund Accountant (1), Accountant, Temporary and is responsible for the indirect supervision over the direct reports to these positions.
Knowledge and level of competency commonly associated with the completion of a bachelor’s degree in a course of study related to the occupational field such as Accounting or Finance, Master’s degree and CPA is preferred.
Minimum of five or more years of work experience which clearly demonstrates the ability to carry out responsibilities related to fund accounting or related field of governmental accounting.
Ability to be bonded.