Pay Range 14 Breakdown

Hourly (40 hrs.)$17.0237$25.5356
Hourly (42 hrs.)$16.2131$24.3196
Hourly (56 hrs.)$12.1598$18.2397


Range: $35,409.35 - $53,114.03 (14)
Position Number: 1665

JOB SUMMARY:  This position is responsible for maintaining an appropriate inventory for the city through the purchase of commodities.
Reviews departmental requisitions in order to generate purchase orders; distributes purchase orders to suppliers; contact prospective vendors to determine availability, delivery and cost.
Maintain inventory in city warehouse through spot-check inventory counts; makes recommendations for inventory adjustments.
Performs clerical duties associated with purchasing including filing and data entry.
Assembles bid packages; gathers specifications, prices sheets, and references; obtains quote for inventory and non-inventory items; verifies specifications, price and delivery dates,
Orders inventory items by entering purchase order; verifies delivery of inventory  items; generates inventory reorder reports; obtains quotes using City of Wilson specifications.
Trains employees in the procurement card process; reviews use of procurement cards.
Maintains the division website.
Orders fuels as needed and as directed by garage.
Follows up on receipts of commodities ordered.
Attends seminars, classes, and meetings to gain knowledge of standard local government purchasing procedures and practices.
Prepares federal and state fuel excise tax reports.
Assists with year-end physical inventory; closes purchase orders that are no longer needed.
Assists warehouse personnel in receiving and verifying shipments against purchase orders; assists at warehouse issues counter as needed.
Prepares departmental blanket purchase order requisitions; prepares change orders as directed.
Schedules annual fire extinguisher inspection.
Orders and distributes Wilson County / City of Wilson directories.
Assists with non-profit donations and surplus auctions as needed.
Orders flowers for city employees, immediate family members, and retirees in the case of sickness and death.
Performs other related duties as assigned.
Knowledge of Standard Local Government Purchasing Procedures and Practices.
Knowledge of various grades, quality standards, price trends, and sources of supply  for commodities.
Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
Skill in maintaining complex electronic financial records.
Skill in operating office equipment such as a computer and calculator.
Skill in oral and written communication.
SUPERVISORY CONTROLS:  The Purchasing Manager assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES:  Guidelines include Standard Local Government Purchasing Procedures and Practices, Generally Accepted Accounting Principles and Practices, the City of Wilson Purchasing Policies and Procedures Manual, relevant federal and state laws and city ordinances, and city and department policies and procedures.  These guidelines are generally clear and specific, but may require some interpretation in application.  COMPLEXITY:  The work consists of related duties in the procurement of commodities for the city.  The need to maintain accurate inventory records contributes to the complexity of the position.
SCOPE AND EFFECT:  The purpose of this position is to procure commodities for the city.  Successful performance ensures the availability of necessary tools, equipment, and supplies and contributes to the overall functioning of the city government.
PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, vendors, and the general public.
PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, provide services, and justify, negotiate, or settle matters.
PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table or while sitting, standing, stooping, walking, bending, or crouching.  The employee frequently lifts light objects, climbs ladders, and must be able to distinguish between shades of color.
WORK ENVIRONMENT:  The work is typically performed in an office, stockroom, or warehouse.
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.
Ability to be bonded.