Positions

Pay Range 9 Breakdown

BreakdownMinMax
Annually$27,661.74$41,492.59
Monthly$2,305.15$3,457.72
Bi-Weekly$1,063.91$1,595.87
Hourly (40 hrs.)$13.2989$19.9484
Hourly (42 hrs.)$12.6656$18.9984
Hourly (56 hrs.)$9.4992$14.2488

Administrative Clerk

Range: $27,661.74 - $41,492.59 (9)
Position Number: 26

JOB TITLE:  ADMINISTRATIVE CLERK 
DEPARTMENT:  Varies
JOB SUMMARY:  This position performs administrative and clerical duties in support of the department.
MAJOR DUTIES:
Greets visitors and answers telephone calls; answers questions or directs individuals to appropriate personnel.
Prepares payroll for Center personnel; complete weekly wage report; updates time sheets as appropriate.
Receives monies and writes receipts and contracts for fees, tuition, and  rentals.
Reconciles and deposits daily cash receipts.
Maintains calendars for program schedules, reservations and rentals.
Collects and processes requests for checks to pay voices from vendors.
Types monthly reports in support of state grants.
Coordinates the processing of samples to be tested for lead and asbestos.
Completes and maintains personnel and departmental files.
NOTE:  Not all duties listed are necessarily performed by each individual holding this classification.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of the principles and practices of modern office management.
Knowledge and skill in the use of computers, computer software, and other modern office equipment.
Knowledge of the principles and practices of modern hard copy and electronic records management.
Knowledge of department and city policies and procedures and relevant federal, state, and local laws and regulations.
Skill in oral and written communication.
SUPERVISORY CONTROLS:  The Community Development Administrator, or Administrative Assistant assigns work in terms of somewhat general instructions.  The supervisor spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES:  Guidelines include Polices and Procedures Manual, and relevant city, state, and departmental regulations.  These guidelines are generally clear and specific, but may require some interpretation in application. 
COMPLEXITY:  The work consists of related administrative and clerical duties.  Frequent interruptions contribute to the complexity of the work.
SCOPE AND EFFECT:  The purpose of this position is to perform administrative and clerical duties in support of the department.  Successful performance contributes to the efficiency of department operations.
PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, vendors, and the general public.
PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping.  The employee occasionally lifts light objects.
WORK ENVIRONMENT:  The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  None.
MINIMUM QUALIFICATIONS:
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Rev. 6-08